Automating 1Password

We just released episode 7 of the Damashe and Michael: Just Talking Tech show, which was all about 1Password.
I thought I’d share some additional tips for automating 1Password. While this may not be automation in it’s purest form of the word, for me automation can mean any lessening of mental bandwidth through the use of technology.
With that said, here are a few tips for expanding your use of 1Password…

Use Identities

Screen showing a blank identity
Screen showing a blank identity

We all have online forms to fill out from time to time, whether you are registering for a new service, or subscribing to a newsletter. 1Password can simplify this process through the use of identities.
Just create an identity, with the relevant information you would enter in to an online form, and next time, let 1Password do the work. You can create as many identities as you need, customized for the particular situation. So you can have one identity for registering online for business related items, another for email newsletter subscriptions, and yet another for those times when you want to share as little info as possible.
You can read more about 1Password and identities by clicking here.

Passwords: Beyond Logins

Showing a password being generated
Showing a password being generated

Besides generating strong unique passwords for logging in, 1Password can also generate stand-alone passwords. These are useful for many things:
 Storing passwords for encrypted drives  Generating strong passwords for protecting documents
* Creating random answers to security questions
I actually use passwords generated in 1Password for all these things. This allows me to have secure passwords for encrypted drives and disk images, that I can easily retrieve, and that are stored just as securely as my online account information.
You can generate a new password by choosing create new item, and then choosing password. You can give the generated password a name, set the password parameters, and even write a note to yourself to remind you of why you created this password.

Add additional fields to Items

Shows a login entry with additional fields for URLS and One time passwords
Shows a login entry with additional fields for URLS and One time passwords

One of the least talked about features of 1Password is the ability to add additional fields to your vault entries. For example, I have a TidBits account, which is also linked to my Take Control books account. These are two different domains, but they have the same login credentials. I could just have two different entries in my vault, or I can edit the TidBits login and add the URL for Take Control Books to the websites section. This means that I can login on and using the one login item named TidBits.
You can also create entire new sections within a vault entry. I have created a section titled “Application Passwords” for several of my login items that have 2-factor authentication turned on. These application passwords are generated when I need to login to an app that doesn’t support the 2-factor login method. When this is the case, I go over to Google for example, generate an application specific password, save it to my Google account login item in 1Password, then login to the app.
In addition to adding URLs and password fields to a vault item, you can also add the following items:
 Text fields  Date fields
 TOTP fields  Email field
* Phone number
Adding these additional fields where needed can really simplify the process of keeping up with the extra bits of data that are associated with your accounts. Read more about adding websites to a login item, and custom fields.

Strengthen Your Wireless Network Security

Shows a wireless network entry with some detail filled in
Shows a wireless network entry with some detail filled in

You can use 1Password to generate a highly secure password for your WiFi network, but you can go beyond just storing that password.
1Create a new wireless network item, and take a look at the available options. Not only can you store your network credentials, but the login details for your router’s admin page. Now that’s handy, how many times have you forgotten how to access that admin page.😌 
There are also fields for entering the type of security encryption for the network, and you can of course add new fields at anytime.

Quick Search

Shows Spotlight results on iOS for 1Password entries.
Shows Spotlight results on iOS for 1Password entries.

A fairly new feature of 1Password is the ability to search for vault entries using Spotlight on iOS. From within the 1Password preferences, you can enable this feature, on iOS, it is simply called spotlight search. AgileBits has a great support article on how to get set up for your iOS device.
On the macOS side of things, enabling 3rd-party integration from the advanced tab in preferences will allow you to quickly locate vault entries from app launchers like LaunchBar and Alfred.

Here’s an Overview from the 1Password user guide.
While I haven’t touched on every possible way 1Password can make securing your digital life easier, you do now have some ideas.
More importantly, you should have more reason to go explore what 1Password can do for you, your family, and your business.

  1. Keep in mind that you may have to enter this password manually at some point, so don’t go to crazy with the length.